Labor Ledger

The Labor Ledger module is a subsidiary ledger to the KFS General Ledger. The Labor Ledger resides between an institution's payroll system and the KFS General Ledger and manages the accounting of compensation-related expenses such as salaries and benefits.

Labor Ledger Scrubber and Poster

Validation and posting of data from the institutional payroll system feed to the Labor Ledger.

Labor E-Documents

  • Salary Expense Transfer is used to move salaries and benefits on a per person basis amongst accounts for open labor periods.
  • Benefit Expense Transfer is used to move benefits on an account basis, amongst accounts for open labor periods.
  • Labor Journal Voucher is used to perform labor accounting tasks that cannot be done with a SET or BE. This document has few business rule checks and in practice is typically restricted for use by central administration.
  • Labor Correction Process is used by central administration to correct errors that occur during Labor Ledger processing.

Balance Inquiries

  • Account Status shows labor activity by account
  • Labor Ledger View shows labor activity by employee
  • Labor Pending Entry shows pending labor entries - similar to the General Ledger Pending Entry.
  • Calculated Salary Foundation shows position history as adjusted by personnel actions throughout the fiscal year.
  • Employee Funding shows employee funding by employee ID number.
  • Position Inquiry shows information about a position.

Depending on your payroll system, you may choose not to utilize the CSF, Employee Funding, and Position Inquiry inquires if your business practice is to monitor those functions within your payroll system.

Labor Maintenance E-Documents

Maintenance documents allow users to maintain various labor ledger tables and attributes such as labor object codes and benefit calculations.

Labor Year End

A process to bring balances forward to new fiscal year for accounts that support inception to date reporting, such as contracts and grants.

Integration with Effort Certification

If an institution so chooses, they can use the integrated effort certification module to generate effort reports for personnel paid from grants and contracts. See the KFS Effort Certification module for more information.