Kuali OLE

Process Module: Manage Entity

Process Title: Manage Rights

Definition: Process where information is maintained (collected, stored, updated) regarding rights of entities.  Information is consulted and disseminated as necessary.

Use Cases: Information maintained through Manage Rights supports activities throughout the organization including providing digital rights management, rights clearance, informing authors of rights (e.g. upon submission to a depository).

An author submits a resource to a depository and, during the process of registering the resource, the system displays the text of an agreement that informs the author of their rights regarding the submission.  The author must check a box to confirm they have read and understood their rights.  This transaction is recorded in the system.

A new subscription is initiated that provides online access to 100 journal titles.  The license agreement is scanned and stored and information about rights and use are entered for access on demand.

A staff member receives a request through interlibrary loan for a journal article found in an online journal to which the library subscribes.  After retrieving the journal title’s entry in the system, the staff member is able to review the lending policy and complete the transaction.

A request is made to digitize a print resource for online availability.  The system is consulted to confirm whether this is possible under copyright protections.

A professor wants students to see a film as a class assignment. Rights are verified regarding whether the film can be digitized for delivery as streaming media and the length of time this can be performed.

Reference(s):

1. (NLA Services Framework 2.2: Confirm) Agree (or not) to an obligation statement.  Not agreeing will mean that the user cannot complete the workflow.  To automate the conformance process as much as possible by documenting policies in machine-readable form. The Rights Management System Project will enable this.
2. (NLA Services Framework 6.10: Supply) Supply an appropriate copy of a resource once conditions have been met.  Note that the workflow may be interrupted due to the need for the requester to get permission from the rights holder.  Strategies: Single business approach to the supply of items from our collections; enhancement of Copies Direct to utilise rights management information including current copyright status to simplify the requesting process for users and support a more automated process for getting permissions when these are required.  Digitisation on demand.
3. (NLA Services Framework 7.9: Request) Lodge a request for a wanted resource with a resource provider, taking into account availability, access and use policies and any conditions and obligations these impose on the requester.
4. (NLA Services Framework 7.10: Resolve) Get disambiguating attributes of a business object from an identifier.  Strategies: Enhancement of the NLA Resolver Service to utilise rights management information including current copyright status to simplify the resolution process for users and to support a more automated process for getting permissions when these are required.
5. (e-Framework Service Genre: Comply) Describes compliance by a party, the process where a party is presented with a policy statement and given the opportunity to acknowledge acceptance of the policy. The policy contains information around the terms and conditions of use that the party is signing on to. The compliance process normally involves an individual agreeing to abide by certain rules when using a system. NOTE: Comply is noted on the original Service Genre list but is not included on the most recent list.
6. (CollectionSpace Functional Requirements: Policy/Legal/Insurance: Rights Management) The management and documentation of the rights associated with the objects and information for which the organization is responsible for, in order to benefit the organization and to respect the rights of others.